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° TETON COUNTY ADMINISTRATIVE POLICIES Revision: 3Date: 11/15/12 <br />Use of Courthouse Facilities Original Issue Date: 6/15/11 <br />Number of Pages: 1 <br />Approved: BOCC <br />Meeting rooms within the Teton County Courthouse are available for use by governmental entities, non-profit <br />organizations and private entities as outlined below. Anyone wishing to reserve a room must complete an <br />Agreement for Use of Courthouse Facilities (Attachment A) and return it to the appropriate office within 5 <br />days of reserving a room. <br />SMALL COURTROOM. Available only during business hours when court is not in session. <br />2nd FLOOR CONFERENCE ROOM (seats 8-10). Available only during business hours. <br />3rd FLOOR CONFERENCE ROOMS (seats 2-3). Available only during business hours when court is not in session. <br />COMMISSIONERS MEETING ROOM (seats 50 for presentations or 30 for classroom configuration). Available only during <br />business hours. However, it may occasionally be possible for a governmental entity or non-profit organization <br />to use the room after hours, on a case-by-case basis. <br />Cost for Governmental Entities & Non -Profit Organizations. There is a $25 fee for governmental entities <br />and non-profit organizations to use the Small Courtroom and Commissioners Meeting Room during business <br />hours. A $50 fee will be charged to governmental entities or non-profit organizations using the Commissioners <br />Meeting Room after hours. Any user wishing to use the County's audio/visual equipment must pay an <br />additional $50 fee. A reduction of fees may be considered on a case-by-case basis. <br />Cost for Private Entities. Private entities will be charged $200 for use of the Small Courtroom or <br />Commissioners Meeting Room, and $50 for use of the 2nd and 3rd Floor Conference Rooms. Any user wishing <br />to use the County's audio/visual equipment must pay an additional $50 fee. A reduction of fees may be <br />considered on a case-by-case basis. <br />Reservations. The Commissioners Meeting Room can be reserved up to 21 days in advance; the Small <br />Courtroom up to 45 days in advance; and the Second Floor Conference Room up to 60 days in advance. <br />Contact the Court Clerk at 354-2239 to reserve the Small Courtroom or 3rd Floor Conference Rooms. <br />Contact the County Clerk at 354-8780 to reserve the 2nd Floor Conference Room. <br />Contact the Commissioners' Office at 354-8775 to reserve the Commissioners Meeting Room. <br />Other Conditions of Use. No food is allowed in the Small Courtroom or 3rd Floor Conference Rooms. <br />Minimal refreshments are allowed in the 2nd Floor Conference Room and Commissioners Meeting Room. <br />• The user is responsible for setting up the room as desired and for returning the room to its previous <br />configuration at the end of the meeting. <br />• EVERY user of courthouse facilities is responsible for damage to carpet, walls, and furniture <br />(including replacement, repair and/or cleaning). <br />• County staff will not be available to assist in any way, other than with microphones or digital <br />recording systems. County staff will not take phone message or run errands. <br />• If copies are needed, they must be made in the County Clerk's office and will cost 25 cents per copy. <br />• The facilities cannot be locked during the lunch hours. <br />• Users of the 2nd floor conference room and Commissioners Meeting Room may use the nearby <br />kitchenettes, but must leave the kitchenettes neat and clean. <br />• If county tables are used, the surfaces must be thoroughly cleaned before the tables are returned to <br />their original location. <br />• All costs must be paid in advance and are not refundable. <br />• A security deposit may be required. <br />• Users of the Small Courtroom agree to vacate the courtroom at 10 minutes notice if required for an <br />unexpected court -related matter. <br />• Election -related campaign activities are not allowed within the building. Such activities may be <br />allowed outside the building, but only after hours, when the courthouse is closed. <br />