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Teton County does not have a central purchasing department. Each Elected Official, Department Head <br />and appointed Board manages its own procurement of goods and services as approved through adoption <br />of the annual budget. However, the Board has sole legal authority for the approval of any expenditure of <br />county funds and the sale of any county property. All purchases must be made in compliance with Idaho <br />Code and this policy. Public works construction procurement can only take place under direction of the <br />County Engineer. Attachment A, Public Works Contractor License, and Attachment B, Other <br />Procurement Information, contain information provided by the Idaho Public Works Contractor Licensing <br />Bureau. ("Real property" refers to land and buildings; `personal property" refers to all other types of <br />property) <br />The objective of this policy is to comply with Idaho and Federal laws and provide the citizens of Teton <br />County with the best value for products and services acquired by their government. The Board believes <br />that patronizing local businesses is in the county's best interest. Whenever permitted by law, goods and <br />services may be purchased from local vendors, provided that the county pays no more than a 10% <br />premium to support local businesses. <br />Contracts. All contracts, agreements, leases or other documents that legally bind Teton County must be <br />approved as to form and content by the Prosecutor prior to the Commissioner meeting at which the <br />documents are to be formally approved and signed. The Board must have an opportunity to review such <br />documents prior to a regularly scheduled meeting. The Elected Official, Department Head or appointed <br />Board or Committee which requested the contract or agreement is responsible for retaining the original, <br />signed contract. A copy of the signed contract must be submitted to the Clerk, who will archive the <br />document in the county's digital filing system. <br />Legal Signature Authority. The Board is the County's only legal signature authority able to sign <br />contracts, agreements, or vehicle titles on behalf of the County. Such documents can be signed only after <br />a formal motion in a public meeting. No other Elected Official, Department Head, or appointed Board <br />may obligate the County without specific prior approval from the Board. However, the Public Works <br />Director is hereby granted approval to approve contracts less than $5,000, provided the expense is <br />included in a Public Works budget. <br />Vehicle Titles. The County Clerk is the custodian of all vehicle titles. <br />Capital Budgets & Purchases Greater than $1,000. In order to provide consistent, accurate budget <br />information: (1) Single items costing less than $1,000 each cannot be purchased through a capital budget <br />account unless they have a useful life greater than five years; and (2) Single items costing more than <br />$1,000 each and having a useful life of more than two years must be purchased through a capital budget <br />account. <br />The purchase of any single item costing more than $1,000 requires prior approval by the Board, <br />unless the item: (1) Costs less than $5,000; AND (2) Is specifically itemized within the current budget; <br />AND (3) The total cost of the item does not exceed the budgeted amount. This policy is not intended to <br />apply to routine repair and maintenance of vehicles, equipment or building facilities. <br />In general, vehicles must have traveled at least 150,000 miles before being replaced. <br />Please refer to the Capital Asset policy for additional information. <br />Purchase & Installation of Computer Equipment and Software. See Administrative Policy entitled <br />"Computers & Information Technology (IT). <br />TETON COUNTY ADMINISTRATIVE POLICIES <br />Revision: <br />Date: <br />6 <br />8/14/17 <br />i <br />Purchasing & Contracts <br />Original Issue Date: <br />6/15/11 <br />Number of Pages: <br />2 <br />j <br />See also "Capital Assets Policy" <br />Approved: <br />BOCC <br />Teton County does not have a central purchasing department. Each Elected Official, Department Head <br />and appointed Board manages its own procurement of goods and services as approved through adoption <br />of the annual budget. However, the Board has sole legal authority for the approval of any expenditure of <br />county funds and the sale of any county property. All purchases must be made in compliance with Idaho <br />Code and this policy. Public works construction procurement can only take place under direction of the <br />County Engineer. Attachment A, Public Works Contractor License, and Attachment B, Other <br />Procurement Information, contain information provided by the Idaho Public Works Contractor Licensing <br />Bureau. ("Real property" refers to land and buildings; `personal property" refers to all other types of <br />property) <br />The objective of this policy is to comply with Idaho and Federal laws and provide the citizens of Teton <br />County with the best value for products and services acquired by their government. The Board believes <br />that patronizing local businesses is in the county's best interest. Whenever permitted by law, goods and <br />services may be purchased from local vendors, provided that the county pays no more than a 10% <br />premium to support local businesses. <br />Contracts. All contracts, agreements, leases or other documents that legally bind Teton County must be <br />approved as to form and content by the Prosecutor prior to the Commissioner meeting at which the <br />documents are to be formally approved and signed. The Board must have an opportunity to review such <br />documents prior to a regularly scheduled meeting. The Elected Official, Department Head or appointed <br />Board or Committee which requested the contract or agreement is responsible for retaining the original, <br />signed contract. A copy of the signed contract must be submitted to the Clerk, who will archive the <br />document in the county's digital filing system. <br />Legal Signature Authority. The Board is the County's only legal signature authority able to sign <br />contracts, agreements, or vehicle titles on behalf of the County. Such documents can be signed only after <br />a formal motion in a public meeting. No other Elected Official, Department Head, or appointed Board <br />may obligate the County without specific prior approval from the Board. However, the Public Works <br />Director is hereby granted approval to approve contracts less than $5,000, provided the expense is <br />included in a Public Works budget. <br />Vehicle Titles. The County Clerk is the custodian of all vehicle titles. <br />Capital Budgets & Purchases Greater than $1,000. In order to provide consistent, accurate budget <br />information: (1) Single items costing less than $1,000 each cannot be purchased through a capital budget <br />account unless they have a useful life greater than five years; and (2) Single items costing more than <br />$1,000 each and having a useful life of more than two years must be purchased through a capital budget <br />account. <br />The purchase of any single item costing more than $1,000 requires prior approval by the Board, <br />unless the item: (1) Costs less than $5,000; AND (2) Is specifically itemized within the current budget; <br />AND (3) The total cost of the item does not exceed the budgeted amount. This policy is not intended to <br />apply to routine repair and maintenance of vehicles, equipment or building facilities. <br />In general, vehicles must have traveled at least 150,000 miles before being replaced. <br />Please refer to the Capital Asset policy for additional information. <br />Purchase & Installation of Computer Equipment and Software. See Administrative Policy entitled <br />"Computers & Information Technology (IT). <br />