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Appointments of Board Committee Members This policy is intended to standardize the process for the selection and appointments of members to serve on Boards and Committees appointed by the Board of County Commissioners (BOCC). This policy also standardizes the term expiration dates for such Boards and Committees. The following Boards and Committees are appointed by the Board of County Commissioners: Comprehensive Plan Committees, Fair Board, Housing Authority Commission, Impact Fee Advisory Committee, Mosquito Abatement District Trustees, and Planning & Zoning Commission. Central Location of Information Gathering and Recording. The office of the County Commissioners will be the central location of information gathering for all appointments. The BOCC office will maintain a database of all current board members, complete with date of appointment and term expiration date. The office will coordinate advertising for all Board and Committee vacancies. Citizens interested in serving should read “Questions to Ask Yourself” before submitting a standard application to the BOCC office (see Attachments A & B). Advertising and recruitment will begin 1-2 months prior to the expiration of a regular term of office. Current Board and Committee members are encouraged to network and recruit new members, but should remember that all applications must be filed at the BOCC office. Advertising or recruitment may not take place if Board/Committee members whose terms are expiring desire to serve another term, provided that: (1) The respective Board member submits a written request to the BOCC requesting he/she be re-appointed; (2) The Chairman of the BOCC wishes to re-appoint the current member; and (3) The BOCC ratifies that appointment . If a vacancy occurs prior to the expiration of a term, it is at the discretion of the BOCC whether or not to advertise or to choose from a list of applicants that is no older than six (6) months. Advertisements will use a standard template. A master file of all applications will be kept in the BOCC office for six (6) months. Appointments. The BOCC will rely heavily on the specific skills, diversity, knowledge and/or experience possessed by the preferred candidate. The Board may solicit input from staff, sitting board members and/or the public. All appointments are ultimately the responsibility of the Chairman and need to be ratified by the BOCC. The BOCC strives to appoint new members in time for them to attend at least one monthly meeting before their term begins. The BOCC minutes will reflect the applicant’s names and the motion for appointment will contain start date and length of term. If the appointment is a mid-term replacement, minutes will include the outgoing member’s name. Notification of Applicants. Once a decision is made, the office of the BOCC will notify every applicant that an appointment decision has been made. Term Expiration Dates. Within statutory limits, the terms of all board and committee members appointed by the BOCC are hereby declared to expire on September 30 of any given year. Recruitment activities will begin in July/August of the year with final decisions made in August/September. Revision: 2 Date: 5/26/15 Original Issue Date: 12/28/09 Number of Pages: 1 Approved: BOCC TETON COUNTY ADMINISTRATIVE POLICIES Appointment of Board & Committee Members